The Office 365 offering is without a doubt a great enabler when it comes down to productivity. Everything is accessible from every where at any point in time.
This all good, but how can we keep an eye on our content and insure security and compliance ? We certainly don’t want to kill productivity by closing all the doors to our end users, but at the same time we often have to guaranty that the end users behave in a reasonable manner.
Let’s say I need to track down when users are sharing SharePoint content, what was shared and who it was shared with. I could achieve that by configuring security alerts in the Office 365 Security and Compliance Center.
From the Office 365 Admin portal, in the Admin Centers, select the Security and Compliance option
Once in the Security and Compliance center, locate the Manage Alerts menu and if you haven’t started recording activities, click on the Start recording user and admin activities link
Then click the Turn on button
Once started recording user’s behavior, click on the Add an alert button
From the alert creation window specificity give you alert a Name and Description. In my case I want to track when people are sharing SharePoint content, so
Now select the activity you want to track. In this case, Shared file, folder or site
If you want to track this for specific users, add them in the Users list.
Specify who will receive the alerts
And there you go, when demouser tries to share SharePoint content, I will receive an email saying that he did.
I hope this helps,